Staffing Objectives
Human resources managers are first concerned with ensuring that the business is properly staffed, and thus able to pull in the human resources it needs. This involves designing organizational structures and identifying under what type of contract different employee groups will work. The right people are then recruited and developed. HR managers compete in the job market to ensure only the best and talented employees are recruited to assist in meeting the company goals and objectives such as profitability.
1. Introduction to staffing
Staffing
is now recognized as a separate management function. The reason of separating
the staffing from organizing is to give proper emphasis to the actual manning
of organizational roles. It takes the greater role of modern management.
Management has rapid advancement of technology, increasing size of organizations
and complex behavior of human beings. Management needs importance in the
staffing pattern.
Staffing
is that process of management which is concerned with obtaining utilizing and
maintaining a satisfactory and satisfied workforce.
Its
purpose is to be established and maintain sound personnel relations at all
levels in the organization so as to effective use by personnel to attain the
objectives of the organization and to provide personal and social satisfaction
which personnel want. Staffing consists of wide range of a interrelated
activities.
According
to Koontz and O’Donnell, “The managerial function of staffing involves
manning the organizational structure through proper and effective selection,
appraisal and development of personnel to fill the roles designed into the
structure”
2. Guidelines for staffing
· Staffing ensures that all positions in the organization
are occupied by right persons who are competent and willing to discharge their
responsibilities duly.
· The planning of an organization must be based on the
typical nature and needs of the enterprise. Job analysis offers information
about the job contents, job duties and personal qualities for the job.
· Scientific
selection, training, compensation and appraisal are based upon the information
given by job analysis. Planned staffing function assures better employee
qualities and employee performance.
· Manpower inventory and forecasts are obtained
on the basis of corporate objectives and manpower analysis. It gives realistic
picture for new additions through recruitment and selection.
· Open competition in selection and placement
assures employment of most competent and qualified staff in the organization.
· Scientific training and development of all
employees will build up adequate and fully competent staff to give the best
productivity with minimum control.
· Training and
development plans and programmers will be an ongoing process as staffing
function insists on employee excellence and employee satisfaction on the jobs.
3. Features of staffing
§ 1Staffing is a universal function. It is the
responsibility of every manager. In large organizations there exists generally
a personnel department. But this department only advises and helps the line
managers in performing the staffing function.
§ Every manager is continuously engaged in performing
the staffing function to ensure successful functioning of his department and to
develop his successors.
§ Staffing is a dynamic function. It is a never ending
process. Management of human resources is a delicate task requiring sustained
or regular efforts. With changes in the size and environment of the organization,
changes take place in personnel.
§ Staffing cannot be entrusted fully to
personnel department of any other service department. Its scope is very wide.
§ The basic purpose of staffing is the
accomplishment of organizational goals through team spirit and optimum
contribution from every employee.
4. Elements of staffing
v Procurement:
Employment of proper
number and kind of personnel is the first function of staffing. This involves,
(a)
Manpower planning
(b)
Recruitment
(c)
Selection
(d)
Placement
It
deals with proper quality and quantity of personnel to be recruited for
specific jobs according to their ability.
v Development:
After
placing the individuals on various jobs. It is necessary to train them so that
they can perform their jobs efficiently.
v Healthy Atmosphere:
It
involves developing a sense of belonging to the enterprise. Sound communication
system is required to develop harmony and team spirit among of all employees.
Effective machinery is required for the quick and satisfactory redressed of all
problems and grievances.
It
is essential to motivate employees towards the accomplishment of organisational
goals. Discipline and labor relations are important elements of integration.
v Compensation:
Compensating
personnel means determining adequate and proper remuneration of personnel for
their contributions to the organizational goal.
v Maintenance:
Maintenance
involves provision of such facilities and services that are required to
maintain the physical and mental health of employees from pre-employment to
post-employment. It includes health, safety, and comfort of employees. Various
welfare services may consist of provision of restrooms, counseling, group
insurances, recreation club, education of children of employees etc.
5. Importance of staffing
5. Importance of staffing
Effective staffing provides the following benefits. These are given
below:
Ø It makes of higher performance by placing right
persons on the right job.
Ø It helps in finding of competent personnel.
Ø It improves job satisfaction.
Ø It means optimum utilization of human resources.
Ø It ensures employees to continue for whole life.
6. Policies of staffing
It leads with good characteristics such as:
ü It should be simple and precise.
ü It should be permanent.
ü Proper communication.
ü It should be applicable both employer and employees.
ü It should be uniform.
ü It should be flexible.
ü It should be acceptable to the employees.
Sources
http://www.businessmanagementideas.com/staffing/staffing-in-an-organisation/4467
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